Meeting Setup & Registration
Annual conferences provide a major source of income for most associations. They also prompt the greatest amount of member interaction with the association. But because registrations are cyclical and time-sensitive, the flood of transactions relating to meetings can put an overwhelming strain on your staff.
Most associations incur huge costs in dealing with the customer service operations relating to a meeting. You might have to hire temporary staff to rekey information or outsource the entire registration process to an outside agency that processes payments even though they cannot integrate the registration information with your internal systems.
Significant benefits accrue from maintaining an online registration that is fully integrated with your iMIS member database and your accounting system. You eliminate the need for re-keying, which reduces costs and increases accuracy of your data. You are able to maintain all of the registration data in-house, adding to your store of knowledge
about your members. And everyone appreciates the value of having registration information current to the minute.
The Meeting Setup & Registration module lets users register and pay online for conferences. It is designed for complex events, where there are many options to be selected as part of the registration process.
Visitors to your website can view conference information on a calendar of events and click directly through to your registration form. They can also click through to the form from a logo or image on any other page in your website.
The registration form groups meeting functions into distinct sections, making it easy to see related items. You specify the display method for each section, so you can show information in the most logical way.
Function types include:
- Identification
- Main registration fee—including pricing for different
types of registration
- Pre-conference events
- Social events
- Conference sessions, including optional sessions by track and selection from multiple sessions within common time slots
- Special needs
- Guest badges
- Summary of billing and itinerary
A wizard guides the registrant through the registration form, section by section, so no one screen is
overly long or complex. Multiple individuals from the same company can be
registered at the same time. The registrant is only asked to complete badge
entry forms if a spouse or guests have been added to any of the functions.
The registration fee is calculated automatically based on
member/non-member status; early, regular or late registration; and special
discounts for multiple registrants. Pricing can also be based on registration classes determined by answers to simple survey questions. Payment can be made online. iMIS is updated in real-time; no
re-keying is necessary.
 NEW – Edit Registration
Once the registration is complete, registrants can
return to edit registration details.
They can:
- Add or change functions, including choosing different concurrent
sessions.
- Pay fees for additional options (or get credit if they remove
functions).
- Add guests.
- Change details on their badge.
- Change registrant special needs or demographics.
- Check in and print their badge(s).
For more information, read Edit Registration.
Links to more information about ISGweb for iMIS:
Fact sheet (PDF, 1.05 MB)
ISGweb for iMIS FAQ
ISGweb architecture
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